Bike shops with a rental fleet
Rentals your whole shop team can run.
In a bike shop the person at the till, the mechanic on the stand and the owner doing the books all touch the rental fleet. RideLoop gives each of them the part they need and keeps a record of who did what.
Four roles
owner, manager, counter, mechanic
Every action logged
with the name of who did it
Monthly plans
up for summer, down for winter
One fleet, four jobs
Everyone sees the rental fleet from their own side of the counter.
Each role opens to the part of the fleet that matters to them, and the audit log records every action with the name of the person who did it.
Owner
Sees the money
Revenue per bike, payouts in your own Stripe account and exports for the accountant.
Manager
Sees the decisions
The needs-attention list: bookings waiting on a choice, ranked, one action each.
Counter
Sees today
Who is collecting, who is due back, and which waivers are still unsigned.
Mechanic
Sees the stand
Bikes due for service before they go out, and the repair history on each frame.
The workshop side
A service queue that knows what is booked.
The mechanic sees which hire bikes are due for service and which of them go out next, so the frame needed at nine o’clock gets done first.
- Repairs logged against the frame, not a notebook
- Labels printed in bulk for new stock
- Move, service or retire a batch of bikes in one action
More than the hire
Every rental is a chance to sell the extras.
Extras are grouped and priced on the storefront, so guests add them while booking. Guests who forget can still add them from their portal later, paid on the spot.
- Extras and add-ons grouped on every bike page
- Added after booking from the customer portal
- Quotes for hotels, clubs and trade customers who book in bulk
Through the year
A shop’s hire season is not a flat line.
RideLoop is billed month to month, so the plan can follow the weather.
March
Spring
Move up a plan as bookings start to arrive. Print labels for new stock and set the storefront live.
July
Summer
Full fleet, holiday cover on the counter, reminders going out by SMS.
October
Autumn
Retire tired frames, review revenue per bike and decide what to sell before winter.
January
Winter
Drop down a plan. Your data stays put, ready for next spring.
Questions
Frequently asked
Anything else, ask us in a 20-minute walkthrough.
Can my mechanic use RideLoop without seeing the finances?
Yes. The mechanic role covers the fleet and service work. Finance stays with the owner and managers.
Will I know who changed a booking?
Yes. The audit log records every action with the name of the person who did it.
Can I sell extras with each rental?
Yes. Extras are grouped and priced on the storefront, and guests can add them later from their portal.
Can I change plan in winter?
Yes. Plans change month to month, so you can move up for the season and down for winter.
Can clubs and hotels book several bikes at once?
Yes. Quotes cover group and trade bookings, with stock held while the quote is open.
Other use cases
E-bike rental
Your most valuable frames, handed over with confidence.
Read more →
Events and demo fleets
Demo days and group rides without the clipboard.
Read more →
Guided tour operators
Departures, headcount, guides and vans.
Read more →
Holiday and multi-day trips
Itineraries, stays and skill tiers.
Read more →
Make hire the easiest part of the shop.
We will set up your rental fleet, roles and storefront with you on a 20-minute call.
No card, no setup fee.