Events and demo fleets
Demo days, brand events and group rides, without the clipboard.
An event fleet lives for a weekend. RideLoop handles the organiser’s quote, each rider’s ticket, the temporary crew on the stand and the numbers afterwards.
Quotes that hold stock
for organisers and brands
Barcode tickets
for every rider
Crew access
counter role for the weekend
Before the event
Sell the event as one quote.
A brand wants twenty bikes for a launch, a club wants a demo morning. Build it as a quote, send it, and the bikes are held while the organiser decides. Accepting converts every line at once.
- Drafts, sent and held quotes on one board
- Expiry flags before a quote lapses
- Seat checks when a tour on the same day runs short
On the day
Every rider arrives with a ticket.
Each booking confirmation carries a day summary, meeting point, checklist and barcode ticket. The stand scans the ticket and the bike, and the queue keeps moving.
Temporary crew
Weekend staff with exactly the access they need.
Add event crew on the counter role for the weekend. They can check riders out and in, and nothing else. Every action they take is in the audit log.
Counter role
Check-out, check-in and today’s list. No finance, no settings.
Audit log
Every action with the name of the person who did it.
Remove after
Take the role away on Monday. Their history stays on the record.
Packing down
Close the event in an afternoon.
- 1
Bulk check-in
Move every bike back to the shop in one action.
- 2
Service the fleet
Mark a batch of bikes for service before they go back on hire.
- 3
See the weekend
Revenue per bike shows which models riders chose.
- 4
Export it
Bookings and guests export in full for the organiser or brand.
Questions
Frequently asked
Anything else, ask us in a 20-minute walkthrough.
Can an organiser book the whole fleet at once?
Yes. Build the event as a quote. Bikes are held while it is open and accepting converts every line.
Do riders get a ticket?
Yes. Each booking confirmation includes a barcode ticket, meeting point and checklist.
Can I add temporary staff for an event?
Yes. Give them the counter role for the weekend and remove it afterwards. Their actions stay in the audit log.
Can I share the results with the brand?
Yes. Bookings and guests export in full.
Can event riders book online in advance?
Yes. The event fleet can sit on your storefront with per-size availability.
Other use cases
Bike shops with a rental fleet
One team running hire, sales and the workshop.
Read more →
E-bike rental
Your most valuable frames, handed over with confidence.
Read more →
Guided tour operators
Departures, headcount, guides and vans.
Read more →
Holiday and multi-day trips
Itineraries, stays and skill tiers.
Read more →
Plan your next event on one board.
From the organiser’s quote to the last bike back on the van.
No card, no setup fee.