Tours
Run a departure, not a spreadsheet.
Shuttle groups, guide assignment, capacity and viability, all held together. RideLoop tells you a tour will not make its numbers while there is still time to act.
Departure lifecycle
What happens between a booking and a departure, automatically.
Five stages, every one of them real — not a diagram of how it should work, but what actually runs on every scheduled date.
- 1
A departure exists the moment the first booking does
No separate step to "open" a date. The first booking against a tour and a day creates the real departure record everything else hangs off.
- 2
Headcount is watched for you
Against the minimum you set, with escalating alerts before your own decision deadline — not a surprise on the morning of.
- 3
You decide, not a formula
Short of the minimum, you choose: run it anyway, offer every booked guest a free reschedule, or cancel with automatic refunds. Nothing happens on its own.
- 4
Crewed with conflicts checked
Guides, vans and shuttle groups assigned with skill level and capacity validated automatically — the same guide can’t be double-booked across two departures on one day.
- 5
Run, then reconciled
Guide pay, van costs and logged expenses come off the departure afterward, so you see what it actually made — not gross revenue dressed up as profit.
Per-departure profit
Gross revenue tells you nothing about a tour.
Guide pay, van costs and expenses logged on the day come off the departure, so you can see which routes are worth running and which only look busy.
Cross-sell
A tour booking is also a bike rental waiting to happen.
A guest booking a tour or holiday can rent one of your own bikes in the same checkout — drawn from the same fleet-availability pool as a standalone rental, checked out and back in through Scan Station like any other hire. A second revenue line on every departure, with no extra admin.
- Same fleet pool
- One checkout
- Waitlist auto-offer
- bring-your-own stays the default
Put next season’s departures on one calendar.
Capacity, guides and viability in one place — and every booking path reading the same availability.